Contact
Frequently asked questions (FAQ)
General Information
When and where will the conference take place?
The conference will take place at the Hilton Warsaw City (ul. Grzybowska 63, 00-844 Warsaw, Poland) from September 19 to September 24, 2027.
What is the conference schedule?
An overview of the program is available on the official website. The event opens with registration, tutorials, and the Welcome Reception on Sunday, September 19, 2027. Plenary sessions, oral/poster presentations, industry tracks, and exhibition runs from September 20 to September 24, 2027, concluding with the Gala Dinner on Thursday evening and Closing Ceremony on Friday afternoon.
What is the dress code?
Business casual or smart casual attire is recommended for scientific sessions, workshops, and the exhibition area. Smart dress / Cocktail / Business formal attire is suggested for the Gala Dinner.
Is the event open to non-members of ISPRS?
Yes, we welcome researchers, practitioners, industry leaders, students, and mapping enthusiasts from across the global geospatial community.
Where can I collect my badge?
You can collect your personalized conference badge and welcome materials at the main registration desk located in the Foyer of the Hilton Warsaw City starting Sunday, September 19, 2027.
Will there be an official conference mobile app?
Yes, an official GSW 2027 mobile app will be available for delegates to access session agendas, view the interactive exhibition floor plan, receive push notifications, and network with attendees.
Do I need to print my registration confirmation / QR code?
No, you can show the digital confirmation containing your individual registration QR code on your smartphone at the registration desk.
How do I get to the venue?
Hilton Warsaw City is situated in the central business district of Warsaw, easily accessible from Warsaw Chopin Airport (WAW) – approximately 20–30 minutes by taxi, bus, or train – and Warsaw Central Railway Station (Warszawa Centralna).
Will Wi-Fi be available?
Yes, high-speed complimentary Wi-Fi access will be provided to all registered participants throughout the conference venue.
What happens if the event is cancelled or postponed?
In the event of cancellation or rescheduling due to Force Majeure or organizational reasons, the Organisers will notify participants without undue delay. Refund policies in such cases are governed by § 5 of the official Terms & Conditions. Travel and accommodation costs cannot be reimbursed by the Organisers.
What is the weather like in Warsaw in September?
September in Warsaw usually features pleasant autumn weather with average daytime temperatures ranging between 15°C and 20°C (59°F–68°F). We recommend bringing a jacket or light coat and an umbrella.
Registration & Fees
How do I register for the conference?
Online registration is conducted through the official GSW 2027 registration platform (ConfTool / website system) at https://gsw2027.pl/.
How can I pay my registration fee?
Payments can be made via credit/debit card through our secure online payment gateway or via direct bank transfer to the dedicated PLN conference bank accounts managed by the Executive Organiser (Symposium Cracoviense Sp. z o.o.).
What does the registration fee cover?
Standard / Student / Senior Delegate: Full access to Keynotes, Plenary and Parallel Sessions, Workshops, Exhibition Hall, Daily Coffee Breaks, Lunches, Opening Ceremony, Welcome Reception, and Conference Package/Materials.
One Day Registration: Access to sessions, exhibition, coffee breaks, and lunch for the selected day.
Accompanying Person: Access to the Opening Ceremony, Welcome Reception, and guided city tour.
Participants from the least developed countries are entitled to attend the conference free of charge on the same terms as standard participants. The number of places available is limited.
What are the registration fees?
Standard Delegate: Early Bird: 3,000 PLN (~€700) | Late: 3,600 PLN (~€850) | On-site: 4,300 PLN (~€1000)
Student / Senior: Early Bird: 1,500 PLN (~€350) | Late: 1,800 PLN (~€425) | On-site: 2,800 PLN (~€660)
One Day Registration: Early Bird: 1,200 PLN (~€285) | Late: 1,700 PLN (~€400) | On-site: 2,000 PLN (~€475)
Accompanying Person: Early Bird: 1,000 PLN (~€235) | Late: 1,400 PLN (~€325) | On-site: 1,800 PLN (~€425)
What are the key registration deadlines?
Early Bird Registration Deadline: 15 April 2027
Late Registration Deadline: 15 September 2027
Can I get a refund if I am unable to attend?
Cancellations received prior to June 30, 2027: 80% refund
Cancellations received between July 1, 2027, and August 31, 2027: 50% refund
Cancellations received after September 1, 2027: no refund
Can I transfer my registration to a colleague?
Yes, a paid registration may be transferred to another person within the same category for an administrative fee of 200 PLN. Transfer requests must be submitted in writing to gsw2027@symposium.pl by 15 August 2027.
How do I obtain a Pro Forma or VAT Invoice?
Upon selecting bank transfer during online registration, a Pro Forma invoice is automatically generated in the system. An official electronic VAT Invoice will be issued within 7 days of verified receipt of payment and made available for download within the system.
Does the registration fee include accommodation?
No, accommodation is not included in the registration fee. Delegates are responsible for booking their own hotel rooms. Special promotional rates arranged at Hilton Warsaw City and nearby partner hotels are listed on the official website.
Program, Submissions & Presenters
How do I submit a paper or abstract?
All scientific submissions must be submitted electronically via the ConfTool platform available on gsw2027.pl.
What are the key submission deadlines?
Call for Papers Opens: 1 December 2026
Full Paper Submission Deadline (ISPRS Annals): 15 April 2027
Abstract Submission Deadline (ISPRS Archives): 15 May 2027
Author Notification: 15 June 2027
Camera-Ready Paper Deadline: 15 July 2027
Do I have to attend the conference in person to publish my paper/abstract?
Yes. Personal registration and presentation of the paper/abstract at GSW 2027 by at least one author by the specified camera-ready deadline is mandatory for publication in the ISPRS Annals or ISPRS Archives.
What is the expected length of oral presentations?
Oral presentations are typically scheduled for 15 to 20 minutes (including discussion time), as directed by the session chairs.
Where do I upload my presentation slides?
Presenters should upload their slides via the online speaker link prior to the event or bring their presentation on a USB flash drive to the Speakers' Preparation Room at least 2 hours before their scheduled session.
Will the sessions be recorded or broadcast live?
GSW 2027 is designed primarily as an in-person event. Selected keynotes or promotional videos may be archived or recorded with speaker consent. Unapproved personal audio or video recording of sessions is prohibited.
Exhibition & Sponsorship
I am interested in exhibiting or sponsoring GSW 2027. Who should I contact?
For sponsorship packages (Platinum, Gold, Silver, Bronze) and exhibition booth reservations, please contact the Local Organising Committee (gsw2027@geodezja.org.pl) or Executive Organiser (gsw2027@symposium.pl).
What exhibition booth options are available?
We offer standard and deluxe shell scheme booths ranging from 6 m² up to 25 m², as well as custom floor spaces in the Foyer and Warsaw Hall at Hilton Warsaw City. Detailed technical guidelines are available in the Sponsorship Brochure.
DEI, Accessibility & Services
Does the organiser cater to special dietary requirements?
Yes, catering includes vegetarian, vegan, gluten-free, and allergen-sensitive choices. Please indicate any specific dietary requirements in the dedicated field of the registration form.
Is the venue accessible to people with disabilities?
Yes, Hilton Warsaw City is fully accessible, featuring barrier-free access across all meeting halls, exhibition areas, elevators, and facilities. Assistance dogs are fully welcome.
Is there a quiet room or family room?
A designated quiet room/space will be available at the venue for delegates seeking a low-sensory environment.
Miscellaneous & Travel
Do I need a Visa invitation letter?
After registration and payment, participants will get a standard invitation letter from Organizers.
Will I receive a Certificate of Attendance?
Yes, official electronic certificates of participation will be issued via email or ConfTool download following the conclusion of the event.
Who can I contact if I have further questions?
Logistics, Registration & Payment Enquiries: gsw2027@symposium.pl
Program, Scientific & Sponsorship Enquiries: gsw2027@geodezja.org.pl